The Essential Component to a Paperless Office

Stacks of paper, even in an organized configuration can be both tedious to look through and take up precious storage space. In today’s modern world, digital files are only a “search” away and there is no good reason for you not to leverage modern technology to your advantage. But how do you efficiently convert physical matter into an organized electronic and instantly searchable digital form? There is a simple answer; The Fujitsu ScanSnap Scanner.

The Fujitsu ScanSnap S510M Scanner is a remarkable and speedy sheet-fed scanner for the Mac that is extremely capable of bringing you into the digital age with minimal hassle and torment.

While there are many scanners and all-in-one printers with scanning capabilities, the Fujitsu ScanSnap is the first solution where ease-of-use, speed and quality all merge to create a greater user experience and put you on the road to digital document bliss.

Some notable features of this scanner include:

  • Double sided scanning in a single pass up to 18 pages or 36 images per minute, in color
  • Auto document feeder, up to 50 pages continuously
  • Space saving compact form factor for a small footprint
  • Automatic document color detection and converts to PDF files
  • Automatic paper size detection of each scanned page
  • Automatic straightening of scanned images with proper orientation
  • Automatic blank page detection
  • More documents can be scanned through use of a carrier sheet for delicate documents and large (A3) paper sizes
  • Adobe Acrobat 8 Professional application for Mac OS X included
  • Included software allows for easy scanning directly to email or to selected folders among other processes
  • Create instantly searchable PDF files with character recognition software that is included with purchase
  • Advanced Exchange Service program to minimize loss of productivity

I own two Fujitsu ScanSnap S500M scanners that are now discontinued in favor of the S510M model. Like most offices, some patients or clients do not have the capability or the confidence to complete online or electronic forms.

In addition, the cost of providing individual clients tablet form or notebook computers to fill out information in your office can become high depending on the hardware and software needed.

There is also a risk of losing hardware from malfunction or theft, further elevating the cost.

Most people still expect and are more comfortable with completing required forms in paper format. Moreover, most third party companies, such as insurance or banking institutions require a “paper trail” for correspondence, claim submissions or reimbursements.

In these instances, storing and organizing the multitude of paperwork digitally through the Fujitsu ScanSnap becomes an asset to your practice or business.

Quickly searchable through either the software that ships with the scanner or other third-party applications previously mentioned on AppleHits such as PDFpen and DEVONthink Pro Office.

Another fantastic program for sorting and organizing information with the ScanSnap is ReceiptWallet.

Not only can you scan and sort receipts through its built in OCR (optical character recognition) feature, but it can also store and organize any documents you may wish to digitize.

They even provide an incredibly useful custom application you can download for free called ScanHelper that will let you choose most any application on your Mac to scan directly into just by selecting it from the drop down menu.

The Fujitsu ScanSnap is an invaluable product that has made my paperless home and office a reality by delivering ease of use and efficiency to an otherwise arduous task. Check it out, it could do the same for you!

What products do you use to realize that elusive dream of a paperless home or office?

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